Membership Committees
Active Membership Committees
As a 501(c)(3) non-profit organization, VOLUNTEERING is essential to fulfilling our Mission and sustaining our programs. With a full calendar of educational offerings—including the Spring Rose Show and our Winter Pruning Workshops—it truly takes many hands to support the work of our Society throughout the year.
Attending monthly programs is strongly encouraged as a way to deepen our learning through formal presentations and by an exchange of our mutual rose growing experiences. Participation in one of our committees is an essential element of our organization, and one that requires everyone's commitment. It provides each member with a meaningful role in the operation, promotion, and continued growth of RERS.
Committee roles rotate yearly to encourage shared responsibility and connection, giving members the opportunity to work alongside one another while contributing to the overall success and vitality of our Society.
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A brief description of each Committees' role:
Programs
Includes monthly meetings, Spring Rose Show and Winter Pruning Workshops
PROGRAM CHAIRPERSON Coordinate yearly schedule of programs, speakers, and events. Led by Vice President or committee. Position: FILLED Program Chairperson Tasks: -In election years, upon election in October the VP shall confirm the upcoming year of programs, with the assistance of the outgoing Vice President or other volunteers -Determine program committee(s) -Confirm monthly with speakers’ needs (screen, microphone, stipend, etc.) -Provide program description for newsletter -Complete upcoming year's program schedule by December 1, so it available at the January pruning workshop, website and inclusion in the Membership Roster for the year. ANNUAL PRUNING WORKSHOPS COMMITTEE Position: OPEN Annual Pruning Workshops Committee Tasks: Two (2) Pruning Workshops each January, generally the first two Saturdays of the month. Assist Program Chairperson with following tasks: -Set up workshop section (chairs, tables, posters, etc.) the afternoon before each pruning program -On the day, greet members and public guests at door, check people in -Assist with glove purchases at check-in table -Assist with breakdown of tables/chairs after workshop (30 min clean up) -General clean up of Center after the workshop: put away chairs/tables, sweeping, take out garbage, etc.
SPRING ROSE SHOW CHAIRPERSON Appoint all committees to coordinate all phases of the Rose Show. Position: FILLED
MONTHLY ROSE EXHIBITION CHAIRPERSON Present a rose for display at each meeting from April to November (during bloom season). Position: OPEN Tasks: -Set filled water vessel(s) on table(s) with a rose(s) -Provide name tag, specimen info -Describe roses to attendees before program meeting begins -Remove rose(s) and vessel(s) at the end of program
Hospitality
HOSPITALITY CHAIRPERSON Refreshments (coffee, tea, cookies) for monthly meetings, pruning events, and continental breakfast for Rose Show Judges. Chair Position: OPEN Committee Position: OPEN Tasks include: -Arrive 30 minutes prior to the program to set up refreshments -Purchase food/service supplies as needed (submit reimbursement form to Treasurer) -Assist with food/beverage service, kitchen cleanup -Coordinate contributions from membership for refreshments table -On-going inventory maintenance of hospitality cupboards and supplies -General clean up of Center after the program: put away chairs/tables, sweeping, take out garbage, lock all doors, etc. (many hands make light work and will help avoid having any one person working alone well after the meeting’s end).
Membership
MEMBERSHIP CHAIRPERSON: Chair Position: FILLED Committee Position: OPEN Chairperson Tasks: -Introduce guests and new members at the meetings -Prepare and pass out name tags and return them to the box at the end of the meeting -Welcome guests and have them sign the Guest Book -Responsible for preparing the Membership Roster and assisting the Treasurer in collecting dues -Provide Newsletter Chairperson with a list of new members Committee Tasks: -Actively solicit new members -Create a welcoming atmosphere for all members and guests -Introduce guests and new members at the meetings -Prepare and pass out name tags and return them to the box at the end of the meeting -Welcome guests and have them sign the Guest Book
Garden
GARDEN MAINTENANCE CHAIRPERSON: Oversee general maintenance of the Luther Burbank Art & Garden Center's gardens; RERS Rose Garden. Chair Position: FILLED. A gardener has been hired for the regular maintenance. Tasks: -Chair shall coordinate the deadheading and weeding of the LBAG Rose Garden throughout the growing season -Shall work with the Consulting Rosarian Chair in organizing the January pruning demonstrations -Organize the subsequent dormant season maintenance such as fertilizing, spraying and mulching -Coordinate spring and fall deadheading programs in garden -Responsible for keeping the water system in repair and the roses adequately watered and fertilized -Bring forward any upgrades to the Rose Garden to be approved during the Council meetings
RERS Representatives
NCNH DELEGATES Two required. Represent our Society at NCNH District (No. California-Nevada-Hawaii) meetings and make a report of what business was conducted. Position: OPEN Tasks: -Must be members of ARS (American Rose Society) -Provide a substitute if unable to attend
LBAG Center Representatives Three required. Attend LBAG Center meetings on behalf of Redwood Empire Rose Society. Tasks: -Make a report of what business was conducted by LBAG Center -Provide report to RERS Secretary to include in Board Meeting minutes -Provide a substitute if unable to attend Position: OPEN
